Data Entry Specialist

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Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date. This is not just typing — you will: • Validate and clean data • Maintain CRM and system accuracy • Support finance, sales, and operations • Ensure records are audit-ready You are the backbone of data integrity across the business. What You’ll Own Data Entry & Accuracy (Primary Focus) • Enter and update records in: • Salesforce • HubSpot • Airtable • Excel / Google Sheets • Cross-check data against: • Invoices • Contracts • Customer and employee records • Correct: • Errors • Duplicates • Missing fields Data Cleaning & Maintenance • Clean and standardize datasets using: • Filters • Pivot tables • Formulas • Apply consistent: • Naming conventions • Formatting • Categorization • Perform regular data audits to ensure quality File & Record Management • Organize records in: • Google Drive • Dropbox • SharePoint • Maintain: • Logical folder structures • Version control • Ensure all files are easy to find and audit-ready Reporting & Cross-Team Support • Generate daily/weekly reports: • Data updates • Transactions • Audit logs • Support: • Finance (AR/AP data entry) • Sales (lead/contact updates) • HR (employee data) Compliance & Confidentiality • Handle sensitive data securely: • Financial • Personal • Client information • Follow compliance standards (GDPR, HIPAA, CCPA if applicable) Process Improvement • Identify recurring data issues • Suggest improvements such as: • Automation • Better templates • Improved workflows • Help reduce manual errors and inefficiencies What Makes You a Strong Fit • You have exceptional attention to detail • You catch errors others miss • You are fast, accurate, and consistent • You’re comfortable with repetitive, high-volume work • You take ownership of data quality Required Experience & Skills • 1–2 years experience in: • Data entry • Clerical or administrative roles • Strong proficiency in: • Excel / Google Sheets • (filters, sorting, pivot tables, formulas) • Experience with CRMs: • Salesforce or HubSpot • High typing speed and accuracy Nice to Have • Experience in high-volume environments: • E-commerce • Finance • Healthcare • Logistics • Basic knowledge of: • SQL • Google Apps Script • Experience in compliance-heavy industries What a Typical Day Looks Like • Input new records into CRM or spreadsheets • Audit and clean existing data • Cross-check entries with source documents • Generate reports for teams • Organize and maintain file systems • Handle ad hoc data requests In short: You ensure all business data is accurate, clean, and reliable. Key Metrics (KPIs) • Typing accuracy ≥ 98% • Error rate Why This Role Stands Out • High ownership over business-critical data • Exposure to multiple departments (finance, sales, HR) • Clear performance metrics • Opportunity to improve systems and workflows • Strong foundation for growth into operations or analytics roles Interview Process • Initial Phone Screen • Video Interview with Pavago Recruiter • Practical Task (timed data entry + error-checking test) • Client Interview • Offer & Background Verification Apply Now If you: • Are detail-obsessed and accurate • Work fast without compromising quality • Take pride in clean, reliable data This role is a strong fit. Originally posted on Himalayas