AIA Billing Specialist

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AIA Billing Specialist – Construction Billing, SOV & Bonding Full-Time | Remote | U.S. Business Hours About the Role At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage billing, contracts, bonding, and project documentation for a growing U.S. commercial construction operation. This is a specialized construction billing role. We’re looking for someone with direct experience handling AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds. You’ll help ensure multiple active projects remain accurately billed, properly documented, and on schedule. What You’ll Own AIA Billing & SOV • Prepare and submit AIA G702/G703 payment applications • Create, maintain, and update Schedule of Values (SOV) • Track retainage and project payment milestones • Monitor billing deadlines and ensure accurate, timely submissions • Identify billing discrepancies or payment issues before they impact cash flow Contracts & Construction Bonding • Organize and track commercial construction contracts • Coordinate bid bonds, performance bonds, and maintenance bonds • Prepare and submit required bonding documentation • Communicate with bonding companies, municipalities, general contractors, and project stakeholders • Track contractual requirements and documentation deadlines Project Documentation & Systems • Maintain project records, schedules, permits, and supporting documentation • Keep project information updated in Buildertrend or similar construction management systems • Maintain accurate CRM and project tracking records • Ensure documentation remains organized and accessible across active projects Project & Administrative Coordination • Communicate with clients, contractors, vendors, and other stakeholders • Support pre-construction and project administration • Participate in project meetings and provide billing/documentation updates • Track outstanding requirements and proactively follow up Requirements Must Have • Prior experience supporting a U.S.-based general contractor or commercial construction company • Hands-on experience with AIA billing and G702/G703 payment applications • Strong experience managing Schedule of Values (SOV) • Experience tracking retainage • Knowledge of bid bonds, performance bonds, and maintenance bonds • Strong Microsoft Excel and Microsoft Office skills • Excellent written and verbal English communication • Strong organization and ability to manage multiple active projects • High attention to detail when handling financial and contractual documentation • Ability to work independently during U.S. business hours Nice to Have • Buildertrend or similar construction management software experience • Commercial construction, landscaping, or trades industry background • Construction accounting or bookkeeping experience • Familiarity with construction financial reporting and payment tracking • CRM and project management system experience What Success Looks Like • AIA billing packages are accurate and submitted on time • SOVs and retainage records remain current • Bonding requirements are completed before deadlines • Project and contract documentation stays organized and accurate • Billing delays and payment issues are proactively identified • Leadership has clear visibility into billing and project status Why Join • Fully remote opportunity • Specialized role within U.S. commercial construction • High ownership over billing and project administration • Direct exposure to contracts, bonding, and construction financial workflows • Opportunity to become a key operational resource across multiple active projects • Long-term growth within construction billing and project operations Interview Process • Initial Application Review • Spark Hire Intro Video • Pavago Recruiter Interview • Client Interview • Offer & Onboarding Apply Now If you have hands-on experience with AIA G702/G703 billing, Schedule of Values, retainage, and construction bonding, we’d love to hear from you. #AIABilling #ConstructionBilling #G702 #G703 #ScheduleOfValues #ConstructionAccounting #Buildertrend #CommercialConstruction #RemoteJobs #ConstructionJobs Originally posted on Himalayas